Guides & Instructions

 Hangouts Meet Instructions

If you need a quick answer from a team member or just want to start a meeting, you can start an instant meeting in a web browser. If someone sends you a meeting link URL, simply click the link to join the call.

Note: You can send the meeting link to people outside of your organization, but someone from within your organization needs to give them access to the video meeting.

  1. In a web browser, enter meet.google.com.
  2. Click Join or start a meeting.
  3. Enter a nickname or leave it blank to start your own meeting. Click Continue.
  4. Click Join now.
  5. To add someone to a meeting, choose an option:
    1. Click Copy joining info  and paste the meeting details into an email or another app.
    2. Click Add people Add people and choose an option:
      1. Under the Invite section, select a name or enter an email address and click Send invite.
      2. Under the Call section, enter a phone number and press Call Call.

Google Meet HIPAA Compliant Video

Create a new event with a video meeting

When you add a guest to an event, a video meeting link and dial-in number are added automatically.

  1. Go to Google Calendar and create an event. (calendar.google.com)
  2. On the Guests tab, click Add guests and enter the email addresses.
  3. Click Save.
  4. Click Send to send the invites.
Guests receive an email with the event information and a link to the video meeting. Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.
 
Note: To manually add a video meeting, click Add conferencing.

Get the Hangouts Meet app

  1. Click to go to the App Store, download and install the Hangouts Meet app.
  2. Tap the Hangouts Meet app on your device to open it.
  3. Sign in with your G Suite account, or choose it from the available sign in accounts.

If you have multiple devices, you can start the video call on one device and continue on another. Calls are automatically synchronized across all devices.

 

Start a meeting in the Meet app

  1. Open the Hangouts Meet app.
  2. Tap Add New meeting.
  3. (Optional) Tap Input Meeting code and enter a meeting code or nickname. Then tap Join meeting.

 

Get the Hangouts Meet app

  1. Click to go to the Play Store, download and install the Hangouts Meet app.
  2. Tap the Hangouts Meet app on your device to open it.
  3. Sign in with your G Suite account, or choose it from the available sign in accounts.

If you have multiple devices, you can start the video call on one device and continue on another. Calls are automatically synchronized across all devices.

 

Start a meeting in the Meet app

  1. Open the Hangouts Meet app.
  2. Tap Add New meeting.
  3. (Optional) Tap Input Meeting code and enter a meeting code or nickname. Then tap Join meeting.

 

To use the Meet add-in for Outlook, you need:
  • Microsoft Office 365, Exchange Online, or an on-premises Exchange version that supports Mailbox API requirement set 1.4.
  • A computer using Outlook 2013 or 2016 for Windows, Outlook 2016 for Mac, or Outlook online.

To learn more, contact us or visit the link below:
https://support.google.com/a/users/answer/9050245?

Additional Guides

Enable IMAP in Gmail

1.  Log into your Gmail account at gmail.com

2.  In the top-right corner of gmail, click on the gear icon and choose Settings

Gmail Settings

3.  Select Forwarding and POP/IMAP

4.  Make sure only IMAP is enabled by seleccting Enable IMAP radio button.  Also make sureto choose Auto-Expunge On and Do not limit the number of messages in an IMAP Folder

You have now successfully pre-configured your G Suite account for use with Apple Mail.  

Follow the steps below for setting up Apple Mail

Set Up G Suite with Apple Mail

1. Click the apple icon  in the top-left corner and select System Preferences and then Internet Accounts
(on older versions of the OS, select Mail, Contacts, & Calendars)

2.  Choose Google (You may have to click the + sign to add an account)

3.  In the sign in window, enter your G Suite username and click Next, then enter your password

4.  Select which apps to use with the account (or unselect any you don’t want to use) and click Done
   
(Messages and Notes do not work with G Suite account, so uncheck these)

5.  The account is added to the list of accounts. Open an app you chose to use (e.g., Apple Mail or iCal) and content will begin populating.

6.  Remove or deactivate old account (if applicable) by clicking on it and unchecking Mail or clicking the – sign

 

 

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